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This page is archived material from a previous course. Please check for updated material.

    ENPH 479 (2012)

     

    This is an archived version of the course webpage.   Please check online for the current year’s version.

     

     

    last updated:  11 Sept 2012


    Jump To
    1. Course Information
    2. Guides and Documents
    3. Schedule and Lecture Notes
    4. Marking Scheme
    5. Project Selection
    6. Group Member Selection
    7. Project Proposal
    8. Weekly Reports / Milestones
    9. Mid-Term Interview
    10. In-class Presentations
    11. Formal Seminar Session
    12. Logbook
    13. Formal Seminar and Project Fair
    14. End of  Course Requirements

     

    Course Information

     

    ENPH 479 Engineering Physics Project II

    Projects designed to give students research development and design experience. Projects are provided by research faculty in Science and Engineering and from local industry.

    Credits: 4.   Pre-reqs: ENPH 459.

     

    Jon Nakane – jnakane@physics.ubc.ca / 604-822-2110 /  Hennings 115

    Chris Waltham  – cew@physics.ubc.ca / 604-822-5712 / Hennings 260

    Bernhard Zender – bzender@physics.ubc.ca / 604-822-2961 / Hennings 115

     

     

    Guides and Documents

     

    Document Type Documents Last Updated
    Project Proposal  / Charter 2012 Sept
    Final Recommendation Reports 2011 Jan
    Project Completion Reports 2011 Jan
    Poster Submission 2011 Sept


     

    Schedule and Lecture Notes

    Week# Date Topic Notes
    1 Tues Sept  4 No Class (Imagine UBC Day)Groups can arrange to  discuss possible projects and teams with Project Lab staff.
    2 Tues Sept 11 ENPH479-2012-lec1 (Nakane, Waltham, Zender – Course Introduction)
    3 Tues Sept 18 Guest Lecture – Iain Verigin – Entrepreneurship and You ( Online version)
    4 Sun Sept 23 

     

     

    Tues Sept. 25

    		 Proposals submitted and approved.

    • Proposals submitted and approved, 1 week late,    -5%
    • Proposals submitted and approved, 2 weeks late  -15%

     

    Guest Lecture – Iain Verigin – Fundamental Skills
    5 Tues Oct 2 no session
    6 Tues Oct. 9 Updates (Nakane, Waltham, Zender)
    7 Tues Oct. 16 In-Class Presentations 1
    8 Tues Oct. 23 In-Class Presentations 2     /   In-Person Interviews
    9 Tues Oct 30 In-Class Presentations 3     /  In-Person Interviews
    10 Tues Nov 6 In-Class Presentations 4     /  In-Person Interviews
    11 Tues Nov. 13 In-Class Presentations 5    / In-Person Interviews
    12 Tues Nov. 20 In-Class Presentations 6
    13 Tues Nov 27 In-Class Wrap-Up

    		Term 2
    Wed Jan 2 First day of classes

    		Mon Jan. 7 Submit final reports, logbook, and poster for the Project Fair
    Thurs Jan 10 (tentative)  Formal Seminar Presentations

    		Thurs  Mar. 7th (tentative) Engineering Physics Project Fair

     

     

    Marking Scheme

    Project Proposal / Charter 10
    Final Recommendation Report 65
    Project Fair Poster 5
    Midterm Interview 5
    Formal Seminar Presentation 5
    Professionalism (Project Milestones, Weekly Reports, Logbook) 10
    Total 100

    Penalties for late submission of proposals that are approved at later dates:

    • Submit by posted due date and gain approval – no penalty
    • Submit upto one week after posted date and gain approval – 5% penalty on final overall mark
    • Submit upto two weeks after posted date and gain approval – 15% penalty on final overall mark.

     

    Project Selection

    • For 479, project selection begins during the first week of classes, and  in general will be done on a first come-first serve basis until the second week of classes, coordinated through the Project Lab.
    • Please inform the Project Lab before contacting any project sponsor on the posted project lists.
    • If more than one student group is interested in a particular project, the sponsor may be asked to select between the different student groups.  In some instances, project work may be expanded to fit two groups.
    • You are welcome to collaborate with anyone on or off campus (e.g. other engineering departments, industries or government labs) but the Project Lab has final approval for the project topic.
    • Students interested in pursuing a self-sponsored project must demonstrate that adequate technical expertise and resources are available prior to project approval.

     

    Group Member Selection

    • Students work in teams of two or three.  Students are expected to form their own groups from the class; please contact the Project Lab Staff if assistance is required to find team members with compatible interests.
    • The Project Lab recommends against students working by themselves on projects; students wishing to work independently in 479 require prior approval from the Project Lab.  See the online “FAQ for 459/479” for details.
    • Each member must take on one of the roles described below and the allocation of these responsibilities must be clearly described in the  Project Proposal (refer to “Guide to Project Proposals” for details of the Project, Editorial, and Technical Manager roles).  Students may not work on single-person projects in ENPH 459.

     

     

    Project Proposal

    • In 479, there is only one round of proposal submissions.   Further revisions may be requested if the quality of the Project Proposal does not meet the minimum requirements for 479.
    • For 479, follow the “Guide to Project Proposals” listed on the course website.   Although there  is a very limited time to compile information for the report, groups are expected to make major contributions to all sections within the proposal.
    • Do note in the Work Plan that all project work should be completed by the start of the exam period, and avoid scheduling work during mid-term exam period, during the winter break, or in January.
    • The Project Charter is an optional but Highly Recommended document for your project.   It involves a brief but thorough overview of all aspects of your project, in a way that is often hard to do with the level of detail in the Project Proposal document.

     

    Weekly Reports / Milestones

    One weekly report will be submitted per group by the Editorial Manager.  Weekly reports are due each week by Monday, 5pm. Groups may choose to submit at any point over the weekend prior to the deadline.

    Milestones and Weekly Reports will be submitted through UBC Connect.  Milestones can be negotiated and readjusted with the Project Lab during the term, but are generally not accepted for adjustment less than one week before the original milestone date (i.e. no last-minute changes).

    Mid-Term Interview

    Each group will be given a 45min meeting with the course instructors, ideally at the group’s actual work site.

    This is a marked section of the course; although students are not expected to provide any formal discussion material, they are expected to be able to answer questions on the progress of their work, any breakthroughs in the progress of the work, and .

    This is an opportunity for the group to give an update in person with regards to project resources, preliminary results of quantitative testing, and desired outcomes.

    Project sponsors are not advised to be in attendance, so that groups may speak candidly about their project progress.

    In-class Presentations

    Groups will be asked to deliver a ~8min presentation based on their project work to date.  Only 1 in-class presentation per group.

    Groups will be given a choice of their desired presentation format:

    a.)  all members of the group will be a part of the presentation, and all members are expected to answer questions from the class.

    b.)  One group member is selected at random to do the presentation;   the other group members are expected to answer questions from the class.

    Groups will be given ~1 week of lead time before their presentation.

     

    Formal Seminar Session

    The Formal Seminar Session is forum for all the enrolled in 479 to  discuss briefly is or her involvement in a 4-month project that started early in September.  Details on the format for the event can be found at previous Formal Seminar info pages.

    Each roup will deliver a 12-15 minute presentation during the Formal Seminar Session at which which all 479 groups will attend and present.  Project sponsors, other Engphys students are invited to attend the event.

    The class will decide on a time (evening or weekend) to hold the 3 hr event during the first lecture of the term.  Historically it has been on the first Wed or Thurs after project submission

     

    Logbook

    Maintaining a complete logbook is essential in professional engineering life, for both the sake of having good project records, and for legal reasons relating to “intellectual property”. The Professionalism mark will take into consideration logbook content from the Term 2 portion of the course;, however, it is recommended that regular logbook use begin as soon as the project gets underway in first term.

    Logbooks can be provided to students by the Project Lab if students are on campus, or students may provide their own.    The ones provided by the Project Lab are simple 80-page bound books, as found here (staples.ca).

    Each member of the group is expected to maintain their own logbook to record technical and other relevant information regarding the project.    For most teams, one member of the team (typically the Editorial Manager) is responsible for maintaining a Primary Logbook for the project group.  The Primary Logbook must be regarded as the main record for meetings and progress for the entire group throughout the term.

    All logbooks will be collected at the end of the term, reviewed by the Project Lab, and stored for a minimum 5 years by the lab, or returned to the student and Project Sponsor on request.

    General Guidelines

    1. The logbook should contain records of:
      1. meetings minutes from group meetings, discussions with sponsor and other technical people
      2. notable email messages and telephone calls
      3. items ordered or borrowed
      4. weekly objectives (“to-do” list)
      5. sketches of components or test systems
      6. calculations
      7. results of literature search
      8. questions or unsolved problems
      9. observations and recommendations, as they occur.
    2. All documents should be attached (stapled or taped) to the pages of the logbook.
    3. Date each entry.
    4. In many institutions, supervisors will periodically review and sign the log book at in-person meeting.  Discuss with your respective Project Sponsors.


    Formal Seminar and Project Fair

    The Formal Seminar is normally held on a weekday evening soon after the Final Report submissions (2nd week of January).   This evening session allows all student groups to provide a 10-12 minute oral presentation based on their project work.  Engphys undergrads, sponsors, and other supporters are invited to the event.   All students in 479 are required to present at the event and are evaluated on their presentations.   Read about previous Formal Seminar events here:  Formal Seminar 2012,   Formal Seminar 2011

    The Project Fair is normally held on a weekday evening in the first week of March, and is the annual event for showcasing work done by 479 students in a poster session, presentations by award-winning student groups, and invited speakers on a selected topic.     All students in 479 are expected to attend the session.   Read about previous project fair events here:  Project Fair 2012,   Project Fair 2011

    End of  Course Requirements


    Final Report Submission

    • For submission at the end of the project (almost always on the Monday of the  2nd week of classes, 2nd term)
    • Use the online guide to final reports:    ProjectLab – GuideToFinalReports »
    • Include any supporting material you have (additional software, data files, etc) that should be archived as well in a .rar or .zip file uploaded to the site.  Larger files to be archived can be delivered to the Project Lab in person, but please do submit the actual final reports and posters must be submitted by WebVista.

     

    Project Fair Poster

    • Submitted at the same time as the Final Report
    • 1 title page, banner-format (use 8.5″ x 24″)
    • 7 or 8 content pages (standard 8.5 x 11 format).  NO MORE!
    • prefer PowerPoint or another file format that can still be edited if necessary.
    • your poster will be mounted on one of 4 primary colours (red, blue, yellow, green)
    • try to minimize background colours, we only have so much laser toner.
    • see posters from previous years in the Project Lab for ideas on appropriate layouts.

     

    Logbooks

    • Please drop off your logbooks in the Project Lab.

     

    Project Completion Report

    • This is meant as a way to provide final closure to your project – where equipment is to be transferred, what items will be held by the team, and what responsibilities are to be done by the group after the project conclusion.
    • Use the online guide to Project Completion Reports:   ProjectLab – GuideToProjectCompletionReport (PDF) »,   (MS Word) »
    • Although this document is not marked, you must complete a Project Completion Report and return to the Project Lab prior to your final mark being released in late Feb / early March.  Failure to do so will likely result in your mark for the course being withheld.

     

    Cleanup

    • The 459 students start very soon –  clean up your areas in the Project Lab, and return your empty storage bins to the lab.  459 students will be moving into the lab ASAP.  Please notify the lab if you cannot get your project transfer and cleanup fully completed by the START OF THE 3RD WEEK OF CLASSES IN JAN.
    • Your material may be placed in storage if you do not notify us in advance of your plan.